Fleet Distance Log

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Fleet Distance Log

iCM provides customers with the ability to record transportation in Km or Miles for your agency vehicles.

• System Admins and Roles with permission to access the iCM-Settings tab can configure what features and information will be required on the Distance Log for Staff to document.  These Settings have their own tab at iCM-Settings->Transportation Settings. Here you will find information to add a Transportation Rate, Starting Location, Ending Location, specific information about Individuals, their Program/Site and Funding Stream as well as the ability to enter your own custom General Ledger (GL) codes.  These Transportation Settings also control the Personal Transportation Log.

• As a Staff, select your Fleet Management tab and then Vehicle Tab.
• Use the filter to search by Vehicle ID or scroll down on the list to find your vehicle.  Once found, click on the vehicle Make/Model.

• From the vehicle specific display, choose Distance Log.

• From the Distance Log display, select the + Add Distance icon.

• An Add Entry pop up will appear when you can enter your Starting and Ending Distance, Date and Time of the trip, Individuals transported, pre-trip inspection and the Purpose of the Trip.  When completed, select Save.  Your screen may appear slightly different depending on all the requirements entered by your System Admin.  Simply complete the required information and Save.