Release Notes 9/12/2025 - 9/25/2025

"We are excited to share the enhancements in  iCareManager that bring improved functionality, usability, and a better experience for our users."

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1. Enhancements

Alert Manager

1. Cleanup of Redundant Alerts
   • The following predefined alerts have been disabled in the Alert Manager: 
     • Missed Bowel Movement Entry, 
     • Missed Blood Pressure, Missed Weight Entry, 
     • and Missed Vital Signs. 
   • These have been replaced by the new, more flexible “Missing Service Delivery” alert, which allows users to configure alerts based on Service Type and Sub-Service selections. 
   • Existing alerts have been migrated accordingly and will continue to work as before. Additionally, the “BM Not Witnessed” alert will now function like the previous “No BM” alert. 
   • Historical alert logs remain available for auditing, but rules can no longer be edited.
     
     
     Funding Stream

1. Funding Stream Rate Changes on Any Date
   • You can now update funding stream rates with any effective date, not just the 1st of the month. This allows for rate adjustments to align with real-world changes, such as census updates or program transitions.
     
     Key Enhancements:
   • Effective date can now be any calendar day.
   • Past-dated changes trigger re-evaluation of all open attendances.
   • Rate updates can be applied across all linked individuals.

Staff Management

1. Add Group Field in Staff Creation Form 
   
   • The "Add Staff" workflow now includes a dropdown for selecting one or more staff groups during staff member creation. 
   • Selected groups are immediately applied upon saving, and reflected in the Manage Group records without duplication. 
   • Only authorized users can assign groups, and all additions or removals are logged with timestamps and user details. 
   • Additionally, clicking the Staff Groups button now opens the group management screen in a new tab or window for easier navigation.
2. Option to Notify Supervisor upon Password Change Request
   • A new “Notify Supervisor” option is now available for the Password Change Request alert configuration. 
   • When selected, the system identifies the requesting staff member’s supervisor(s) based on existing staff-supervisor relationships and sends notifications directly to them. 
   • This option can be used alone or alongside role- and user-based alerts.
3. Consolidated Staff Termination and Suspension Permissions
   • The staff permissions have been streamlined by replacing separate “Reactivate” and “Suspend Staff” permissions with a unified “Terminate & Suspend Staff” permission.
   • This consolidated setting includes options for No Access, View, Terminate, Reactivate, Suspend, and Reinstate. Users with No Access will no longer see Terminate or Suspend buttons/tabs, while those with View access can see staff status without taking action. 
   • Permissions are consistently enforced across both web and mobile platforms, and all existing roles have been automatically updated to align with the new unified permissions.

Individual Management

1. Warning for Backdated Discharge Dates 
   
   • System now warns users with a warning pop-up when backdating discharge dates to ensure users are aware of data loss.

SnapTag

1. Enable facility-level configuration to block approve/deny workflow for SnapTag posts 
   
   • A new facility-level setting is now available to enable or disable the approve/deny workflow for SnapTag posts. 
   • When disabled, posts bypass the review process and follow the previous submission flow. 
   • This update does not affect facilities already using the approval workflow, which remains enabled by default unless manually turned off.

Outreach

1. Document Type Selection to "Outreach Document Added" Alert 
   
   • The “Outreach Document Added” alert configuration now includes a Document Type multi-select field, consistent with other document alerts. 
   • Now we can choose one or multiple document types from the list defined in ICM settings. 
   • Alerts will only trigger when documents of the selected type(s) are added. 
   • Existing outreach alerts without a specified document type remain fully functional and will apply to all document types by default, ensuring backward compatibility.