Funding Streams: Custom Presence and Absence Codes

Custom Presence and Absence Codes

iCM enables customers to use a standard list of preset or default codes when staff enter attendance or create their own Custom Codes.  Once a Custom Presence or Absence code has been entered, these will be the only codes available for that Funding Stream.  All previous default codes will be removed.  Please note that previously used default codes will still be displayed in the attendance area if they were used before the determination to use the custom codes.

Presence Codes

• To use custom codes, in the Manage Funding Stream module, select the desired Funding Stream and then the tab for Presence Codes.  Select Add, enter a Title and then a Code.  

• Titles will appear in the drop down list in the Attendance module when staff are entering a Present for that day.  When selected the Code is what will appear in the that day's box on the calendar. 

• As the area in which the Code appears in the attendance calendar is limited, best practice would be to use a Code of only 1-3 characters.

• Once Saved, customers can use the Copy feature and apply this custom Presence Code to any other Funding Stream currently entered in iCM.  

Absence Codes

• To use custom codes, in the Manage Funding Stream module, select the desired Funding Stream and then the tab for Absence Codes.  

• Select Add, enter a Title and then a Code.  * Some customers also have the ability to indicate if the Custom Absence could be considered as Billable.  Billable absences may be used with specific CPT Codes as part of the 837 P Billing Platform as the option to Optimize Units.  Billable Absence Codes do not apply to the majority of the iCM customers at this time and your view in iCM will appear as below but without the Billable toggle.

• Titles will appear in the drop down list in the Attendance module when staff are entering an Absence for that day.  When selected the Code is what will appear in the that day's box on the calendar. 

• As the area in which the Code appears in the attendance calendar is limited, best practice would be to use a Code of only 1-3 characters.

• Once Saved, customers can use the Copy feature and apply this custom Absence Code to any other Funding Stream currently entered in iCM.  *Again, Billable Absence are not available to all customers.