Funding Stream Rate Versioning

 

Funding Stream Rate Versioning

iCM has recently enhanced the Rate feature enabling customers to document the Funding Stream Rate for periods of time which can then be pulled into various reports and billing platforms.  Rates may also be an important requirement for generating the Cost field for certain billing platforms in iCM.  This feature continues to be governed by Permissions->Individual->Funding Stream Rates.  Best practice would limit which Roles, if any other than the System Admin have access to this area.

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It is very important to ensure staff accessing this area have a complete understand of this information and action impact.

Entering Rates

  • In Manage Funding Streams, the Rate information now appears in its own tab.

  • Use the  Add button to add a Rate and the date in which that Rate took effect.  The Date field only allows entries for the 1st of the selected month.

  • Rates entered will appear in this location with the most current Effective Date on top

Rate Status: Draft

  • When Rates are entered, they first appear in a Draft Status.  Draft Status indicates that this Rate is only attached to this Funding Stream.  Individuals that are already receiving this Funding Stream will not have the Rate entered automatically populate in their Program->Funding Stream.  Individuals that are newly assigned this Funding Stream will receive Rates based on the Start Date in the Funding Stream added to the Individual in their Profile.

In this example the Individual has a Start Date entered of 1/1/2024 so the system has included both the Published 3/1/2021 Rate of $5 and the new Rate from 2/1/2024 moving forward.  This way if any attendance information was entered prior to 2/1/2024 iCM would apply the Rate of $5.  Attendance from 2/1/2024 forward would be $6

Rate Status: Published

  • Rates that are published pushes the Rate for the effective date to all Individuals that are currently receiving that Funding Steam.  Please not that once a Rate is published it cannot be Edited or Deleted from the Funding Stream Area.  Customers need to ensure that entries made are the correct Rate for the correct Effective Date.

Individual Rate Updating

  • Generally the Rate for a Funding Stream is the same for all Individuals however there may be a slightly different Rate for Individuals living in specific areas that the funding source may consider providing a higher rate.  As an example in Maryland, the Rate for Day Hab Small Group may be $6.00 for the majority of the Individuals serviced, but a few may have a higher rate due to the geographical location of the service and cost of living.  Perhaps for those Individuals, the rate is $6.25.
  • Customers can use the Update Rate icon at the Individual's Program area and change the Rate.  This feature only allows the Rate to be changed.  The Effective From field in not applicable.

  • iCM also provides a Rate History icon in this area.

Reporting

  • LTSS Billing Platform
    • The Rate, based on the date of service, will be displayed in the Individual Billing View Report

  • 837P Billing Platform
    • The Rate, based on the date of service, is used to calculate the Cost column in the 837P Individual Billing View Report (coming soon).
    • The Rate, based on the date of service, is used to calculate the Cost field (Units x Rate) when generating an 837P batch file.

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