Face Sheet/Emergency Data Sheet

Creating and Using the Face Sheet

No one wants to encounter an emergency situation but unfortunately then can occur. Being prepared for an emergency is very important for the clients you service. One of the most important features of the iCM system is the Face Sheet. Let's take a look at this module and highlight some of its features. 

Step 1: From the main iCM dashboard click on the resident or individual icon on the left hand side of the screen.

Step 2: Find the individual you are looking for and enter the eChart. Once inside the eChart you will see in red the Face Sheet module. To access simply click/touch this area.

Step 3: Once inside you will see a column to the left for selecting individual information to generate an emergency packet. To create this packet you simply check off the open boxes for the data you are wanting to gather. If the box is grayed out there is no information in the individuals profile for that box. In the middle of the screen you see the basic information for this individual. To the right you see in green a fax button and then next to this is the print function. 

Step 4: By scrolling you will see all the fields for data relating to the selected individual

As you can see, this is a lot of valuable information and essential for the best possible outcome for this person. But where does this all come from? All of this information pulls from the resident/individual profile. Let's take a look at the profile section. 

Step 5: Next to the eChart tab there is a small arrow. Click this arrow to show a drop down menu. From the drop down select View Profile.

Step 6: Once inside the profile you will see tabs running horizontally (Basic Info, Medical Info, etc) Within each of these sections there are tabs that run vertically. These sections all push information to the face sheet. Each of these sections have an add and edit function. The more information added to these sections the more complete the face sheet will be. When edits are made to these sections they update in real time. To the right you will notice a section that says Providers. It is vital that all providers for this individual are set in this area. To associate providers with an individual click the green paper clip and make your selections. Below providers there is a Pharmacy tab. Make sure the correct pharmacy is associated to the individual as well.

Here you will see the some of the sections and the columns that run down the side. 

It is important to make sure Service Contacts are kept updated. You can add/edit this information in this section under the Service Contacts tab.

Family or Guardian contacts are also very important and are added/updated in this section. You can select if these people have POA or other legal standing. You can document any education regarding POA, burial, DNR, final arrangements, etc that you have provided under the purple Education tab. 

In the documents section you can and should upload important documents: State issued I.D., insurance cards, OLST forms, POA documents, etc. Any uploaded document in this section will pull to the face sheet. These documents would be very useful in the event of a hospitalization.

The final section is where you can add in Insurance information. There are other useful administrative features in this section as well. Don't be afraid to explore. 

We hope this document has been helpful. If you need further assistance please contact us.

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